Risk Management

1.Business Continuity Plan

The Business Continuity Management (BCM) Committee was established in FY2012, and is chaired by the President. This Committee has strengthened disaster response and business continuity measures under the “Disaster Prevention and Business Continuity Policy” and regularly distributes and collates risk management information from across the Group both domestically and overseas. Annually, training and top management reviews are held to continuously improve the suitability, appropriateness, and effectiveness of the BCM system. In FY2020, we conducted remote virtual simulation training in October, enabling us to establish a first response system in a manner similar to if we had gathered in person and implement sound responses.

Emergency Response and Business Continuity Plan-Statement of Principles

The Shindengen Group Emergency Response and Business Continuity Plan is designed to promote a coordinated and effective response to a natural disaster or other unforeseen event in order to minimize the disruption to the operations of the Group as a whole.

  1. Objectives
    (1)To ensure the safety of employees, customers and affiliated staff
    (2)To fulfill our delivery obligations to customers and enable the resumption of normal business operations as soon as practicable
    (3)To retain the confidence and respect of our customers and suppliers
    (4)To work together with and make a meaningful contribution to both the local community and wider society, particularly with regards to preventing secondary disasters
  2. The Emergency Response and Business Continuity Plan will be reviewed both regularly and on an as-needs basis to ensure ongoing relevance and efficacy.
  3. This Statement of Principles will be circulated widely both within and outside the Shindengen Group.

2.Responding to COVID-19

The COVID-19 pandemic has been spreading rapidly in Japan since April 2020. Shindengen’s Company-wide BCPs prescribe responses to infections disease scenarios, and the company has taken measures in line with the BCPs in response to the COVID-19 pandemic to prevent the spread of the disease. That response involved centralizing help desks in the BCM secretariat to avoid risks for continuing business. In addition, we set up a teleworking environment and began promoting working from home, achieving a working from home rate of around 50% in FY2020. Meanwhile, with the rise in infections overseas and in consideration of the pandemic’s impact on business continuation, the BCM subcommittee of the Electronic Device Div. Group and Car Electronics Div. Group launched BCPs. Bases in Japan and overseas have been able to maintain business operations and the situation has not reached a level that seriously impacts business continuation.

3.Information Security

Shindengen is committed to ensuring the security of all workplace information. An information security division is tasked with both protecting the Group’s information systems from external attack and preventing external leaks from internal sources. Information security education workshops are held annually for all employees. On the other hand, in terms of information systems, we are strengthening various measures to deal with external security threats. Additionally, the surveillance of employee internet activities and maintenance of computer operational logs through integrated monitoring software are designed to manage the risk of an information leak from an internal source.

4.Export control (security trade control) and Import control

To maintain international peace and security, the Shindengen Group complies with export laws, including the “Foreign Trade Control Law” and has established a strict export control system. The Shindengen Group strives to prevent the spread and accumulation of excessive weaponry, with particular regard to weapons of mass destruction or social harm.
At Shindengen, the “Security Trade Control Committee” is tasked with ensuring export transactions meet the high ethical standards imposed by “Security Trade Control Regulations.” Additionally, even in domestic sales cases, end-users are investigated to determine whether or not the product is ultimately to be exported and if it has the potential to be used to cause social harm and/or endanger international peace. Moreover, through our in-house rules, we limit the execution of import and export operations to those who have been certified as compliant with our internal qualifications and thereby manage risks and streamline import and export operations. Those certified as compliant with our internal qualifications are obligated to acquire the necessary specialized skills.

5.Intellectual Property Protection

Approaches to Intellectual Property Rights

The Shindengen Group understands the importance of respecting and protecting intellectual property rights. Three principles guide our actions:
・Do not infringe upon the intellectual property rights of other companies;
・In an instance where another company’s patent or other intellectual property is required, obtain agreement
from that company prior to commercialization; and
・In an instance where a patent is infringed upon accidentally and subsequently identified, terminate such
infringing activities within six months.

Invention Compensation

To encourage innovation, Shindengen guarantees the invention credit rights of employees.
Under the “Rules for Handling Inventions” we have established a compensation system that pays incentives for new inventions or designs as prescribed under the Patent Act, Utility Model Law, and Design Law. Compensation can include application fees, registration fees, licensing fees, and any transfer of license fees. Additionally, compensation is not strictly limited to instances of registered inventions, but rather assessed on a case-by-case basis before the determination of compensation from the “internal awards regulation.”

Intellectual Property Rights Education

By increasing awareness through education about intellectual property rights, the Shindengen Group aims to encourage innovation while maintaining compliance with the relevant legislation. Thorough research is conducted before any commercialization commences in order to prevent the infringement of intellectual property rights. The Shindengen Group is also committed to protecting privileged information. Regular training is provided to employees to empower them with the knowledge as to what constitutes intellectual property rights and privileged information. Regular brainstorming events to encourage inventions in the workplace are also held for each department in addition to support for producing inventions.

Counterfeit Products – Zero-Tolerance

The Shindengen Group has a zero-tolerance policy for counterfeit products that infringe patents, models, designs, and trademarks.

Actions for Participating in Industry Exchanges

In addition to stepping up initiatives to reduce IP-related risks, Shindengen intends to offer open patents from its patent portfolio and thereby assist SMEs, venture startups, and research organizations in their efforts to develop new products and businesses. In the face of rapid technological advancement, a number of businesses are shifting their IP strategies from a “competition”-focused approach aimed at monopolizing IP rights to a “co-creation”-focused approach that promotes open innovation and facilitates collaborative business creation involving major companies, SMEs, startups, and research organizations. Shindengen supports and contributes to SDG 9, “Industry, Innovation and Infrastructure.” In addition, amid the COVID-19 pandemic that has been ongoing since late 2019, we are concerned about BCP risks in the IP supply chain. Because it is important to exchange information between industries, in FY2020, at the Japanese Operations, Management and Strategy Association’s 12th National Research Conference, we presented a lecture on the theme of “Corporate Issues and Responses amid the COVID-19 Pandemic: Taking the Perspective of IP Management amid the Pandemic.” We announced the importance of BCPs in the IP supply chain.

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